Job Description
Job Title: Assistant to Dean (Full Span, More than 500 Students)
Reports To: Campus Dean
School/Program: Odyssey Academy
Primary Work Site: Campus as Assigned
Calendar Days: 210
Pay Scale/Status: Paraprofessional Pay Scale (PCT5)/Non-Exempt
Summary:
Assist in organizing and managing the routine work activities of a school office and provide clerical services to the school dean and other staff members.
Responsibilities and Duties:
- Assist the Campus Dean in the needs of running the business of the school and perform any duties as assigned by the Campus Dean.
- Promote good public relations by assisting students, teachers, and parents.
- Answer incoming calls, take reliable messages, and route to appropriate staff.
- Schedule meetings and appointments for the Campus Dean.
- Maintain confidentiality of information.
- Maintain a schedule of appointments and make travel arrangements for school staff.
- Originate, draft, distribute, file physical and computerized files, records and reports that are essential to the operation of the campus dean directed by the school dean.
- Review and process personnel time records including leave requests and reports for submission to Human Resources Department.
- Perform routine bookkeeping tasks, including simple mathematic operations, assist with the preparation of purchase orders and payment authorizations.
- Coordinate a variety of programs and/or activities for the purpose of ensuring availability of facilities and/or equipment.
- Attend any/all meetings as they pertain to student services software and/or PEIMS.
- Maintain a working knowledge of current PEIMS requirements and rules as related to registration, attendance and scheduling.
- Compile relevant data as needed when preparing various federal, state and local reports.
- Support campus staff in the use of the student information system.
- Support the school receptionist with receiving incoming calls, take reliable messages, and route to appropriate staff.
- Maintain inventory of supplies and materials for the school dean and other staff members.
- Monitor school copiers for supplies and repair. Replenish supplies and schedule repairs if needed
Supervisory Responsibilities:
Qualifications:
Education/Certification:
- High school diploma or GED
Knowledge/Skills/Abilities:
- Ability to work congenially with school administrators, instructional personnel, support staff members, and others
- Ability to perform a variety of duties concurrently
- Ability to maintain control in stressful situations
- Effective communication and interpersonal skills
- Small office environment and frequent interruptions
- Proficient skills in keyboarding, word processing, and file maintenance
- Basic math skills
- Ability to use personal computer and software to develop spreadsheets and databases and do word processing
- Bilingual preferred (English/Spanish)
Experience:
- Related experience, preferably in a public education environment preferred